Bylaws of Women In Sales and Business, Lincoln, Nebraska


Approved September 2015

Article I – Purpose

Section 1: Women in Sales and Business of Lincoln, Nebraska is a local women’s association dedicated to bringing about a spirit of cooperation and networking among women in the field of sales and related professions. Our mission is to encourage and develop creative leadership of women. We are dedicated to promoting our growth through the accumulation and sharing of knowledge.

Section 2: The purpose for which this women’s association is formed shall be:

(a) To promote the interests of business and professional women.

(b) To enhance the image of women in sales and related professions.

(c) To provide the education and training in marketing products and services.

 

Article II – Membership.

Section 1: Purpose of Membership.

Membership in the association indicates and provides support for the association’s purposes as set forth in Article I of these bylaws.

Section 2: Qualifications.

The members of the association shall be women who pay dues to the association and are bound by the bylaws in effect or subsequently adopted. Prorated membership dues are payable at the time a new member requests membership in the association. All paid members, at their written request, will be added to the Member Directory on the website.

Section 3: New Members.

Any woman who pays dues to the association and agrees to be bound by the mission statement and bylaws in effect or subsequently adopted. Prospective new members may attend 2 monthly meetings annually before being required to join the association and pay membership dues. Membership dues are $60.00 annually. Prorated at $5 a month subsequent to the yearly renewal on April 1. Membership dues increase must be approved by majority vote of attending members at a regular member meeting

Section 4: Withdrawal of Membership.

A member may withdraw from the association at any time. No membership dues will be refunded.

 

Article III – Executive Committee

Section 1: General Powers.

The business and affairs of the association shall be managed by the Executive Committee. They will make and execute all policy for the association and provide for the growth and continuance of the association. The Executive Committee shall be comprised of: President, Vice President, Secretary, Treasurer, Membership Chair, Social Media Specialist, Immediate Past President, Community Events Coordinator, and Program Chair.

Section 2: Financial Transactions.

The Executive Committee shall obtain member approval by majority vote on any spending of $1,500 or above on any single product or service.

Section 3: Duties of Executive Committee Members:

See WISB Policies and Procedures for details on specific duties of Executive Committee positions.

President – Duties of the President will incorporate:

  1. Shall be responsible for calling, organizing, preparing an agenda and presiding over the monthly membership meetings on the second Wednesday of each month.
  2. Shall be responsible for calling, organizing, preparing an agenda and presiding over the Executive Committee meetings, to be held on a date agreed on by the majority of the Executive Committee.
  3. All accounts opened in WISB’s name shall have President, Vice President and Treasurer as signers on such accounts.
  4. Will send an executive letter for non-payment of dues to members, if requested by the Membership Chair or Treasurer.
  5. With the Executive Committee, shall review bylaws annually to determine any necessary changes and/or modifications and call for a membership vote on any such changes, prior to the vote for the incoming Executive Committee members. The bylaws shall be amended if approved by a majority vote of those members present.
  6. In the event the Immediate Past President or Vice President are to be on the ballot, the President shall select other members of the Executive Committee to preside over the nominating committee to prepare a slate of candidates for the February election of the new Executive Committee.
  7. Shall send out correspondence to the membership as needed.

Vice President – Duties of the Vice President will incorporate:

  1. Will be mentored by current President or Immediate Past President for one year in preparation to step into President’s Role.
  2. In the absence of the president at monthly meetings, the Vice President shall assume the duties of the President.
  3. Along with the Immediate Past President, shall preside over a nominating committee to prepare a slate of candidates for the February election of the new Executive Committee.
  4. Shall be listed as account holder on any checking or financial accounts associated with the association.

Immediate Past President -Duties of the Immediate Past President will incorporate:

  1. Shall assist with the activities of the Executive Committee.
  2. Along with the Vice President shall preside over the nominating committee to prepare a slate of candidates for the February election of the new Executive Committee.

Secretary – Duties of the Secretary will incorporate:

  1. Will take minutes at monthly Executive Committee meeting and special (i.e., bylaw revisions and voting) monthly membership meeting.
  2. Will distribute the Executive minutes by email to the Executive Committee no later than one week after the monthly Executive meeting.
  3. Shall ensure a monthly e-newsletter is delivered to the members.
  4. Will send a meeting reminder notice at least one week prior to regular meetings.

Treasurer – Duties of the Treasurer will incorporate:

  1. Duties are to collect and deposit dues within 5 days of collection. Shall pay any costs of the association and issue receipts. Ensure any electronic payments (i.e., PayPal) are transferred appropriately and in a timely manner.
  2. Coordinate the completion of a monthly balanced report at the Executive Committee meeting on the financial status of the association.
  3. Shall sit at the registration desk at each monthly meeting, to collect lunch payment, collect or follow up past due membership dues, and to welcome guests.
  4. In the absence of the Membership Chair, will collect names, addresses, employment address, email address and telephone number of guests.
  5. Will be personally responsible for any overdraft charges that occur.
  6. Coordinate completion of any necessary forms or reports needed by WISB.

Program Chair- Duties of the Program Chair will incorporate:

  1. Shall arrange for speakers or other programs relevant to women in sales or related professions to be presented at each monthly meeting. Will send thank you cards to monthly speakers and invite them to attend the next meeting.
  2. Will prepare and distribute notification of monthly meeting activities to press, secretary, and social media specialist.
  3. Shall discern with the Executive Committee what programs will be offered through out the year and how they will be delivered.

Membership Chair – Duties of the Membership Chair will incorporate:

  1. Recruitment and retention of members, keeping accurate membership and guest records, and maintaining the contact information.
  2. Along with the Treasurer, shall sit at the registration desk to inform members who owe dues, and gather the contact information of members and guests.
  3. Will follow up with guests (via email, regular mail or phone call) thanking them for attending and to invite them to the next meeting.
  4. Will check members and guests into meetings if the Treasurer is absent.

Social Media Specialist – Duties of the Social Media Specialist will incorporate:

  1. Shall liaison with the executive committee members and members.
  2. Will keep all social media outlets updated and current, and will post monthly membership meeting information at least two weeks prior to meeting on the social media sites.

Community Events Coordinator – Duties of the Community Events Coordinator will incorporate:

1 Spearhead WISB’s philanthropic endeavors by announcing and coordinating member attendance at community charitable functions. Executive Committee can approve expenditure on a case-by-case basis for attendance of WISB members at these charitable functions.

2 Develops a minimum of one social activity to be conducted outside of regular monthly meeting. Creates and chairs a committee to assist her and coordinates with social media specialist to ensure members are notified.

Section 4: Election of Executive Committee.

The committee shall be elected every year at the February meeting. The newly elected Executive Committee shall be expected to attend an Executive Committee orientation and a regular Executive Committee meeting prior to taking office in April. WISB fiscal year begins the first day of April and concludes the last day of March.

Section 5: Meetings.

The Executive Committee shall meet once monthly plus any additional meetings deemed necessary by the President. Roberts Rules of Order shall be used for all official business conducted at WISB meetings.

Section 6: Vacancies and Removal.

Should a vacancy occur among the elected members of the Executive Committee, the Executive Committee may select a qualified replacement to fill the position. A majority vote by the Executive Committee members shall be necessary for election. The term of any replacement shall expire at the end of the fiscal year. Any Executive Committee member who misses three (3) Executive and/or monthly member meetings consecutively in a calendar year can be removed from their Executive Committee duties and replaced immediately.

Section 7: The duties of each Executive Committee are not exclusive and can be expanded upon, at the direction of the Executive Committee, or the President acting on its behalf.

 

Article IV – Election Process

Section 1: Suggested Member Qualifications for Nomination to the Executive Committee.

  • Be a WISB member for a minimum of one year.
  • Have prior team/ leadership experience.
  • Have knowledge of their strengths and behavior style.

Section 2: Length of Term.

Terms will be two years – staggered. The Immediate Past President and Vice President shall preside over a nominating committee to prepare a slate of candidates for the February election of the new Executive Committee. If the Past President and Vice President are to be on the ballot, the President shall select other members of the Executive Committee to preside over the nominating committee to prepare a slate of candidates for the February election of the new Executive Committee.

Section 3: Voting.

The Executive Committee shall be elected by a majority vote of those members present at the February member meeting. Any dues paying member is eligible to vote. If nominations are taken from the floor, those nominated must meet the above qualifications, have been asked and have agreed to serve prior to the nomination.

Section 4: Election of Executive Committee.

The committee shall be elected every year at the February meeting. WISB fiscal year begins the first day of April and concludes the last day of March. The newly elected Executive Committee shall be expected to attend a regularly scheduled Executive Committee meetings and a Executive Committee orientation prior to taking office April 1.

Section 5: Meetings.

The Executive Committee shall meet once monthly plus any additional meetings deemed necessary by the President. Roberts Rules of Order shall be used for all official business conducted at WISB meetings.

Section 6: Vacancies and Removal.

Should a vacancy occur among the elected members of the Executive Committee, the Executive Committee may select a qualified replacement to fill the position. A majority vote by the Executive Committee members shall be necessary for election. The term of any replacement shall expire at the end of the fiscal year. Any Executive Committee member who misses three (3) Executive and/or monthly member meetings consecutively in a calendar year can be removed from their Executive Committee duties and replaced immediately.

Section 7: The duties of each Executive Committee are not exclusive and can be expanded upon, at the direction of the Executive Committee, or the President acting on its behalf. See WISB Policies and Procedures for details on specific duties of Executive Committee positions.

 

Article V – Amendments

Section 1: These bylaws may be recommended to be altered, amended, repealed in whole or in part at any duly organized meeting of the Executive Committee.  The amended bylaws shall then be approved by a majority vote at any organized meeting.

 

Bylaws amended: April 1, 1987; Committee: Judy Troutman, Margaret Harm, Anne Pagel

Bylaws amended: December 11, 1989; Committee: Tanna Kinnaman, Yvonne Shaw, Janet Danielson, Chellie Egan

Bylaws amended: November 12, 1990; Committee: Janet Danielson, Linda Nunns, Myrta Hansen, Darla Thomas

Bylaws amended: March 31, 1993; Committee: Chellie Egan, Lorrie Kennel, Bev Owens, Karen Watson, Sue Anne Philson

Bylaws amended: January 11, 1994; Committee: Lorrie Kennel and Bev Owens

Bylaws amended: November 30, 1994; Committee: Lorrie Kennel, Bev Owens, Susan Hacker, Margaret Higgins, Shery Pecora, Valerie Andelt

Bylaws amended: November 11, 1996; Committee: Cyndy Anderson, Paige Zutavern, Rhonda White, Kim Walters, Carol Chappelle

Bylaws amended: December 8, 1997; Committee: Cyndy Anderson, Paige Zutavern, Bev Faubel, Kim Walters, Linda Bonacorso, Darci Roberts, Carol Chappelle

Bylaws amended: February 11, 2002; Committee: Cyndy Anderson, Linda Bonacorso, Christine Nieman, Ronda Bruns, Bonita Lederer, Carol Chappelle, Judy Lynne

Bylaws amended: July 5, 2007; Committee: Becky Haufle, Roxanne Foreman, Nancy Intermill, Diane Siefkes

Bylaws amended: November 2008; Committee: Roxanne Foreman, Kim Shortridge, Darcie, Ross, Doris Kruse, Gina Larsen, Becky Haufle

Bylaws amended July 7, 2011; Committee: Stacey Lima, Lea Barker, Jane Mohling, Kris Thaller, Becky Haufle, Nola Hlavac

Bylaws amended December 2013; Committee: Kris Thaller, Diane Siefkes

Bylaws amended September 2015; Committee: Roxane Hicks, Kris Thaller, Diane Siefkes